This will take you back to your settings menu. Now log into the other email address. Gmail sends a verification link, so that it can confirm you control both inboxes. In your destination address, click on the verification link. Go ahead and log back out and go back to the original Gmail address. Now go back to the settings menu and back to the Forwarding sub-section. There will be new options here, which allow you to decide what happens to the copies of emails you forward. You can have them automatically archive, delete, or just sit in the inbox.
Gmail recommends that you keep a copy, in case the forwarding breaks or you delete messages and want to recover them. If you want to be more selective about it, you should check out the second option below. The second option is useful for when you have two or more active inboxes that you want to separate messages between, but they keep getting mixed up. Alternatively, it can be useful if you have one central hub inbox that all mail is delivered to, which sorts and distributes it to other inboxes.
In any case, you get to take advantage of another advanced Gmail feature, called Filters. Forget settings ; this time you need to go to the search bar up at the top of Gmail. I know some of you probably never use this, and others use it every day.
Here you need to decide on how you want to sort your messages. What are the criteria by which you want to filter your messages? Are they all from the same sender? Do they have a specific format, like having a ticket number or a static subject line?
Do they simply all have one keyword in them? Add these criteria to your search bar and run the search. You need to run the search for two reasons. The first is so you can proceed with the setup here, and the second is so you can verify that the search is showing you exactly the emails you want it to show, without being too broad or too narrow.
Feel free to adjust your search criteria until you get the right level of search. Click the drop-down arrow in the right-hand column of the search bar for advanced options. This is where you can layer on multiple search criteria without needing to know the Gmail search syntax.
Click that button and the window will change. Click the drop-down arrow in the right-hand column of the search bar for advanced options. This is where you can layer on multiple search criteria without needing to know the Gmail search syntax. Click that button and the window will change.
When a new message arrives that meets your search criteria, you can choose what to do with it. Click the forwarding address button, add the right address, and save the filter. This method is pretty cool because you can set up multiple filters for multiple forwarding addresses, even if they have the same search criteria.
You can thus forward the same message to multiple inboxes, or split apart the contents of one inbox between multiple other accounts. It does basically what you would expect it to do, similar to what setting up multiple filters does, except more conveniently. In order to install the extension, you will need to be using Google Chrome as your browser.
Install it via the web store in the link above. This adds a new option to the toolbar in Gmail. When you select more than one email in your inbox, the multi-forward button will appear. There is, unfortunately, a hard limit to the number of emails you can forward using Multi-Forward each day.
This is a good tool for cases where you need to forward a bunch of emails or documents to one user, or you want to back up a bunch of archived mail, without having to manually forward every individual message. You can set this on the desktop Gmail or using the apps. In Gmail, once again go to the Settings menu, under the gear icon. This time you will need to stick on the General tab, but scroll all the way to the bottom. The last entry is the Vacation Responder. This allows you to turn it on or off, and set a start and end date for the vacation.
Set up your email here. You can put in whatever subject line and email body you want, just like a normal email. If you want everyone to know, leave it unchecked. Save your changes regardless, and your vacation responder will be active.
So how is this forwarding? You can use it to let people know you have a new email address and to direct new messages that way, though, which makes it useful in conjunction with other forwarding methods. Many of these support plugging in multiple emails so that you can merge them in a single app, which some prefer to having all of them jumbled up into one inbox.
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